Kickoffs and go-lives are high points in any project—but what exactly are we supposed to be doing during all of those days in between? In digital agencies doing web or mobile development projects find that the make-or-break points can sneak up subtly in the day-to-day activities.
This post lays out the fundamental process for managing the daily ins and outs of a digital project. These will help you with things like:
For anyone with a hand in running digital projects, or anyone in charge of leading teams of web designers and developers, following this process will help keep your projects on track.
In the rest of this post, you’ll look at 5 basic steps for keeping your projects from going off the rails
To keep things on track we’ve got to know where they’re at. We need to make sure that what appears to be happening on the surface is actually what’s happening underneath. Knowing where things are at allows us to gently align our team and adjust as soon as things are veering off course, rather than having to deal with a big crisis later in the project.
Tips for assessing:
We’re continually trying to improve the trajectory of our project—the course of our ship. We need to continually be refining the route we’re going to take, the tasks we’re going to prioritize, and the resources we’ll need to deliver.
Tips for planning:
Inevitably, things impact the project along the way. When it does, we need to react appropriately and make adjustments.
There are usually two things that we have to react to:
When there’s a problem, we need to assess if the problem is part of a bigger problem or just a one-off issue. If it’s a recurring problem, we need to ask why this keeps on happening. We have to decide what part of the problem, if any, might need to be communicated to a client. And most importantly, we need to ask ourselves what needs to be done to keep the momentum going.
When thing change:
This is always going to happen as a project unfolds. The clients decides they want to add something new in or we find that there’s a better solution to than the one we’d previously recommended. These new developments are not always bad, but again, we need to manage them quickly. We need to make sure they don’t get forgotten about or just swept under the carpet. When things change we need to assess the impact, work out the viable options and then ask the client to make a decision on what change they want to execute.
One way we can keep our projects running smoothly is to connect the dots where they’re not connected. You’ll often find on your project that there’ll be two groups, people, or problems that should be connected, but that for whatever weird reason, they aren’t.
The breakdowns in communication that you deal with on a daily basis often seem ridiculous. They could be so easily solved by those involved if they just talked to each other. So often though, people can get territorial, myopic, and focused on “their thing”.
Tips for connecting:
We’ve got to make sure we’re following up with our team members, clients, and stakeholders. We can’t assume that they’ll remember every request or wise piece of advice that we give them!
Tips for following up:
No matter what type of project you’re working on, how big your team is, or what your specific processes are like, you can apply these 5 steps to help you manage the day-to-day events that get you to the finish line. They help you cover the bases by assessing the project status, planning proactively, reacting appropriately, connecting your work with others, and following up with the team and clients.
Refer to these steps regularly—write them down, print them out, and keep them visible so that you’re reminded of those basic actions you can take to make sure you’re steering your projects in the right direction, every day.
culled from https://www.modernanalyst.com/Resources/Articles/tabid/115/ID/5256/Simple-Steps-for-Managing-the-Day-To-Day-of-Digital-Projects.aspx